Personal and professional conduct
a. Financial integrity – The Company has stringent financial accounting procedures that are overseen by management, the audit committee and the external auditor. The use of Company funds or assets for any unethical purpose is prohibited.
b. Giving gifts – The Company does not allow the making of payments or payments in kind (gifts, favours etc) to induce individuals to award business opportunities to the company or to make a decision in the Company’s favour. The Company recognises that it is accepted business practice that entertainment and small gifts may be extended to customers and other third parties with whom the Company has a relationship. However, any such gifts must be made for a proper purpose.
c. Accepting gifts – Officers and employees should not accept personal gifts or
extraordinary hospitality, accommodation or travel which may influence, or appear to influence, a business decision.
d. Business agreements and contracts – The Company expects to compete fairly and ethically for all business opportunities. Officers and employees involved in the negotiation of agreements and contracts must ensure that they act in accordance with the law. All appropriate approvals must be obtained before contracts are executed.
e. The Company is committed to meeting its contractual obligations.
f. Confidentiality and privacy – Officers and employees may not at any time, directly or indirectly, profit from confidential information obtained during the course of duties they perform on behalf of the Company.
g. Each employee must safeguard confidential information of the Company by not
transferring, publishing, using or disclosing it other than when necessary in the ordinary course of business, or as specifically directed or authorized. All confidential or proprietary information that has been entrusted to the Company by a third party must be treated as if it was the Company’s confidential information and all officers and employees must adhere to the Company’s privacy obligations.
h. Public Statements – Public statements have the potential to breach the Company’s obligations in respect to confidential information, share trading and continuous disclosure.
i. Officers and employees should not make public statements unless
authorized by the Chairman or Managing Director.
j. Smoking and the use of drugs and alcohol – A safe and healthy work environment is the responsibility of every employee. This obligation includes responsible behavior with respect to the use of alcohol, drugs and tobacco when conducting Company business and at Company sponsored activities.
k. Smoking and the use of recreational or non-prescription drugs is not permitted on Company premises.
l. Gathering information on the Company’s competitors – Information should not be gained through unlawful or deceitful means.
m. Conflict of interest – All officers and employees have an obligation to seek to avoid financial, business or other relationships which might be opposed to the interests of the Company or which may conflict with the performance of their duties. If you have any doubt about conflicts of interest, you should contact your manager or the company Secretary.
n. Use of Company’s resources – Employees must use all Company assets for proper purposes during their employment with the Company. No property of the Company may be sold, loaned, given away, or otherwise disposed of, without proper authorization.
o. Email and Internet – The Company’s email and internet systems have been developed to assist communication with stakeholders, suppliers and between staff. These facilities may not be used for personal gain or in a manner which may breach the law or is inappropriate for an officer or employee of the Company.